Town Clerk's Office, Church Lane, Blandford Forum, Dorset, DT11 7AD

Meetings/Committees

Town Council Meetings

The full Town Council of all 16 Councillors meets once a month on a Monday at 7.00 pm in the Corn Exchange, Market Place, Blandford Forum, Dorset, DT11 7AF where access for the disabled is available.

The Press and Public are welcome to attend all Council meetings and the Public may put questions or make statements on any matter in the public session at the beginning of each meeting, which is restricted to 15 minutes.

If, after discussion of an Agenda item, the Council decides that a Working Group should be formed to look at the matter in more detail then the membership and the remit of the Group will be agreed by the Council. The membership of the Group can also include people who are not Councillors, but who have knowledge or expertise relevant to the subject matter.

Town Council Agendas are set by the Town Clerk in liaison with the Chairman and Vice-Chairman of Council. However any Councillor can request any item to be put on the Agenda. This can be done informally either through the Town Clerk or Chairman, or formally, by means of a motion, as per the Town Council’s Standing Orders (the Council’s operating rules and regulations).

The Minutes of the Town Council meetings are usually available 4 working days following the meeting. They are not a verbatim account of the Meeting but detail decisions reached and record the voting. Minutes are available to the Public either via this website (see button below), or at the Town Clerk’s office, or the Library. They are also circulated to the various local media organisations so that they can report on the issues via newspapers and radio. Once a decision has been passed by the Council and a course of action identified, the work is organised and/or carried out by the Town Council’s Executive Officer, the Town Clerk, and her team of staff.

Agendas

Monday 27th November 2017
Monday 16th October 2017
Monday 18th September 2017 
Monday 24th July 2017
Monday 12th June 2017
Monday 8th May 2017 Town Council Meeting
Monday 8th May 2017 Annual Meeting
Monday 24th April 2017
Monday 10th April 2017 Annual Town Assembly
Monday 27th March

Minutes

Monday 16th October 2017
Monday 18th September 2017
Monday 24th July 2017
Monday 12th June 2017
Monday 8th May 2017 Annual Meeting
Monday 8th May 2017
Monday 24th April 2017
Monday 10th April 2017 Annual Town Assembly
Monday 27th March 2017

Recreation and Amenities Committee Meetings

Councillor Lynn Lindsay, The Chairman of the Recreation and Amenities Committee 2017/2018 

This area of the Council’s work deals with the management of all Council properties and buildings (as listed below). It also deals with all matters relating to recreation and amenities as they affect the town and residents of Blandford, including hire charges for Council venues, terms and conditions for Sports Clubs, the Cemetery and the Allotments.

Recreation Grounds, Gardens, Open Spaces, Cemetery

Park Road Recreation Ground and car park
Larksmead Recreation Ground and car park
Langton Road Amenity Area
Cemetery Grounds and car park
Cemetery Field
Parish Church Grounds
Allotments (self managed administration)
Woodhouse Gardens
Dr Davis’s Memorial Area
Larksmead Equipped Children’s Play Area
Park Road Equipped Children’s Play Area
Langton Road Equipped Children’s Play Area
Bowling Club Grounds (mainly self-managed)

Municipal and other buildings, Community Halls etc.

The Corn Exchange and Shambles
Town Hall
Council Chamber
Town Clerk’s Office and Community Room
Larksmead Pavillion
Woodhouse Garden Pavilion
Bowling Clubhouse
Blandford Cemetery Chapel and Store
Cemetery Cottage
Cricket Club Pavilion
Football Club Pavilion

Agendas
Monday 13th November 2017
Monday 25th September 2017
Monday 19th June 2017

Minutes
Monday 13th November 2017
Monday 25th September 2017
Monday 19th June 2017

 

Planning Meetings

Councillor Colin Stevens, The Chairman of Planning 2017/2018 

The full Council meets monthly to discuss essentially only planning applications and related subjects. It has authority to discuss/debate and record Town Council observations on planning applications and relay such observations direct to the appropriate Planning Authority in time for these to be taken into account by the Planning Authority in its decision making process.

Agendas

Monday 6th November 2017
Monday 9th October 2017
Monday 4th September 2017
Monday 31st July 2017
Monday 26th June 2017
Monday 22nd May 2017
Monday 10th April 2017
Monday 13th March 2017

Minutes

Planning Minutes 06112017
Monday 9th October 2017
Monday 4th September 2017
Monday 31st July 2017
Monday 26th June 2017
Monday 22nd May 2017
Monday 10th April 2017
Monday 13th March 2017

Town and General Purposes Committee Meetings

Councillor Hugo Mieville, The Chairman of the Town and General Purposes Committee 2017/2018

This area of the Council’s work deals with the all matters relating to and touching upon the town of Blandford Forum, which do not fall under Recreation & Amenities or Finance.

Rights of Way
Christmas Lights in conjunction with the Chamber of Trade
Roundabouts
Town Signs
Tourism
Council Web Site
Community History Book
Flower Displays/Planting Programme
Town Benches
Notice Boards
Town Twinning
Redundant Railway Arches
The Old Bath House

Consultative and lobbying aspects

Waiting Restrictions/Car Parking/Speed Limits
Transport and highway issues including
Dorset County Council’s Transport Plan
Economic Development
Ward and Town Boundaries
Traffic/Highway Matters
Town Housing Policy (including town infrastructure provision)
Environmental Issues
Policing and Crime Prevention
Cycling Facilities
Street names and signs
Bypass Signage
Taxi Ranks
Markets
Government consultation papers

Agendas
Monday 20th November 2017
Monday 2nd October 2017
Monday 17th July 2017

Minutes
Monday 2nd October 2017
Monday 17th July 2017

Finance and Staffing Committee Meetings

Councillor Steve Hitchings, The Chairman of Finance and Staffing 2017/2018

This area covers all matters relating to Council’s finances and the efficient and effective management of its resources. Staffing, as its name suggests, is responsible for all staff related matters and Health and Safety issues.

Resources:

Land
Property
Financial Reserves
Manpower

Council offices and support services:

Financial, administrative and full Council support services
Public reception and venues booking service
Mayoral and civic events

Agendas
Monday 11th September 2017
Monday 5th June 2017
Monday 20th March 2017

Minutes
Monday 11th September 2017
Monday 5th June 2017
Monday 20th March 2017

The Committees

The Council operates on a Committee system according to the remits of the Committees and where necessary the Committees make recommendations to full Council. The Recreation and Amenities Committee and the Town and General Purposes Committee meet every other month. The Town Council and the Town Council Planning Committee meet monthly. In addition there is a Finance and Staffing Committee which meets on a quarterly basis. Councillors can express a preference for a particular Committee but are voted onto Committees at the Annual Council Meeting along with the election of the Chairmen of Committees. Vice-Chairmen are elected at the first Committee meeting in the new civic year.

Subject matters are brought before Committees and Council by means of the Agenda which is issued a minimum of three clear working days before a meeting and is posted on the various public notice boards around the town and on the website. The agendas are set a week before each meeting by the Chairman and Vice-Chairman of Council or Committees in liaison with the Town Clerk. At full Council meetings the Committees’ minutes are received and any Committee resolutions involving major changes to Council policies are voted upon. The press and public are welcome to attend all Council meetings and the public may put questions or make statements on any matter in the public period at the commencement of each meeting.

The minimum commitment expected of Councillors is that they will attend full Town Council and Planning meetings together with either Recreation and Amenities or Town and General Purposes Committees. There are generally no meetings held during August and Councillors with holiday commitments at other times are asked to notify the Town Clerk.

Meetings usually take place on a Monday evening at 7.00 pm in The Corn Exchange, Market Place, Blandford Forum, Dorset. DT11 7AF where there is access for the disabled. Town Councillors receive their agendas and papers via email and a paper copy is provided at the offices.

 

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